The four-phase workflow
01: Intake
You assign a token. We begin data collection.
What happens
You log into your secure dashboard and assign a token to a new client file. You provide us with case details, application category, and your data collection preferences.
What we do
- Initiate secure intake under your firm's branding
- Send standardized intake forms to collect civil documents
- Track document submissions and flag missing items
- Organize all raw materials in our encrypted vault
02: Analysis
We harvest and audit all client data.
What happens
Once we have all required documents, we begin deep-dive data collection and clinical analysis.
What we do
- Extract and cross-reference all civil data (names, dates, addresses, history)
- Scan for inconsistencies, red flags, or data conflicts before drafting
- Create a master "Data Matrix" showing chronological alignment
- Flag any discrepancies for your review before form engineering begins
03: Engineering
We build forms and assemble evidence.
What happens
This is where precision meets speed. Our technicians populate all required forms and assemble the evidence package.
Form engineering
- Complete all required government forms with 100% accuracy
- Ensure narrative alignment across all forms (personal, family, address history)
- Draft factual timelines that support your legal strategy
- Create detailed fact-mapping connecting evidence to narrative
Evidence architecture
- Electronically organize and index all supporting documents
- Create professional exhibit folders, paginated and submission-ready
- Eliminate redundancy (remove duplicates, keep only what's essential)
Multi-point audit
- Chronological verification across all forms
- Historical data cross-referencing
- Narrative alignment checks
- Technical compliance review
04: Delivery
You receive submission-ready package.
What happens
Your file is ready. You perform final legal review. You submit.
What we deliver
- Pristine digital package with all forms completed and signed-ready
- Organized evidence folder with professional indexing
- Audit trail showing all consistency checks passed
- Brief summary of file status and any flagged items
What we don't do
- We do not sign forms. You do.
- We do not submit to IRCC, USCIS, or any government body. You do.
- We do not advise on legal strategy or case outcomes. You do.
Timeline & turnaround
Standard turnaround
5 working days from complete receipt of all client documents.
Expedited turnaround
2 working days for +$75 per file (subject to team capacity).
The Filing Lab Audit Protocol
Our operational standard
Every data point in the file is cross-referenced for historical consistency, narrative alignment, technical compliance, evidence completeness, and chronological accuracy. We don't just fill forms; we audit the file to ensure it meets a veteran-tier standard of integrity.
This multi-point audit is standard across all tiers and all files. It's how we ensure quality.
Data security & confidentiality
Military-grade encryption
All data in transit and at rest is encrypted using military-grade standards.
Clean room protocol
Client data is only accessible to the specific technician assigned to the file. No other team members can access without explicit authorization. Access logs are maintained for your audit trail.
Data residency
Files are stored on servers in the country where they're filed (US files on US servers, Canadian files on Canadian servers). Compliance with local data protection laws is guaranteed.
Confidentiality guarantee
We operate under strict B2B NDA from day one. We do not market to your clients, disclose our partnership, or resell your data.
Responsibilities: Who does what
The Filing Lab is responsible for:
- Accurate data extraction and form completion
- Multi-point auditing and consistency verification
- Timely delivery of submission-ready packages
- Data security and confidentiality
You (the practitioner) are responsible for:
- Final legal review of all documents
- Legal strategy and case-specific counsel
- Submission of the application to government
- Professional accountability to your client
The boundary: We handle the science of the file. You handle the art of advocacy. Both are non-negotiable.
Ready to see how this scales your firm?
